38Publishing a story: web and headsets

Publishing opens with the "Gérer la publication" (manage publication) button, available when hovering the story card as well as in the editor. A story with errors cannot be published: the button says so ("Corrigez les erreurs dans la story pour pouvoir la publier") and the editor offers "Voir le détail des erreurs" (see error details).

The "Diffusion de la story" (story broadcast) window rests on two independent switches: "Activez la publication sur le web et l'application easykiosk360" (enable web and easykiosk360 app publication), which makes the story reachable through a public link (the same link for web and app), and "Activez la publication sur les casques" (enable headset publication), which makes it available to your devices through "Organisation des contenus" (content organisation). You can enable either, or both.

easystory360 broadcast window with publication off: options are greyed out — Publication off: options and links stay greyed out.

Web broadcast options

As soon as web publication is on, the Options panel reveals itself:

"Ajouter au portfolio" (add to portfolio): the story joins your public showcase (see part 8).
"Authentification": who can open the link. "Public" (everyone), "Mot de passe requis" (password required: a password field appears, pre-filled with a random password you can replace) or "Compte requis" (account required, reserved for your users). The last two modes depend on your subscription plan.
The preview image and the "Description": the thumbnail and text picked up when the link is shared.
"L'utilisateur peut reprendre la story" (the user can resume the story): the visitor picks up where they left off, remembered by their browser.
"Mode Commentaire" (comment mode): allows the visitor to comment on the story.

easystory360 broadcast window enabled: portfolio, authentication, preview, description, comment mode and Links block — Publication on: the broadcast options and the Links block.

Sharing the story

"Lien" (link): the public short link. It is created on its own as soon as web publishing is switched on, and appears in a field headed "URL", with a "Copier" (copy) button. The "Générer le lien" (generate the link) button only shows as a last resort, if no link could be established, and a "Réessayer" (retry) button takes over on failure.
"Code de partage" (share code): a short code to type into the easykiosk360 app to open the story. It is the suffix of the link: no link, no code.
QR code: the link as a QR code, downloadable for your printed material.
Social networks: direct sharing by copy, Facebook, X, LinkedIn, WhatsApp, e-mail or SMS, plus an SMS send from the platform.
"iframe pour votre site internet": the embed code to paste into your website, with "Copier l'iframe".

39Updating and stopping the broadcast

Publishing does not freeze the story: you keep editing it, and the broadcast version stays unchanged until you explicitly update it. As soon as the version being edited differs from the broadcast one, the "Mettre à jour" (update) button activates. That is the only signal: its tooltips read "Votre story est à jour" (your story is up to date), "Votre story n'est pas publiée" (your story is not published) or "Corrigez les erreurs dans la story pour pouvoir mettre à jour" (fix the errors in the story before updating). The update replaces the broadcast version without changing the public link or the share code, and runs without a confirmation step.

Stopping is done by flipping the broadcast window's switches back. An "Arrêt de la diffusion" (broadcast stop) dialog asks for confirmation, with a message depending on the channel: for headsets alone, the story is removed from your devices and from every "Organisation des contenus" group; for web alone, the public link stops working; when cutting the last channel, "La story ne sera plus disponible pour vos casques et sur internet" (the story will no longer be available for your headsets and on the internet).

easystory360 broadcast stop dialog with its confirmation message — The "Arrêt de la diffusion" dialog: the only confirmation step in the publishing circuit.

Statistics do not follow the broadcast symmetricallyThey are deleted in one case only: when stopping the web is also the complete stop of the broadcast. As long as headset publishing stays active they are kept, and a complete stop carried out from the headsets side keeps them too. A complete stop does, however, delete the broadcast itself: on republishing, the story gets a new link, a new "Code de partage" (share code) and a new QR code, and printed material, iframes and SCORM packages already deployed must be redone. Switching off the headsets channel alone touches neither the link nor the statistics. Switching off the web channel alone keeps the story on headsets but deletes the short link: do not count on getting the same one back. To break nothing, prefer "Mettre à jour" (update). The three confirmation messages, all headed "Arrêt de la diffusion" (stopping the broadcast), are: "La story ne sera plus disponible pour vos casques. Voulez vous continuer?", "Le lien vers la story ne sera plus disponible. Voulez vous continuer?" and "La story ne sera plus disponible pour vos casques et sur internet. Voulez vous continuer?".

40Pairing and managing headsets

The "Mes appareils" (my devices) page (GESTION menu) lists your headsets and tablets, in a "Tous les appareils" (all devices) tab completed by one tab per box. On accounts whose contract is managed, a counter next to the "Ajouter un appareil" (add a device) button shows how many devices are used out of the total allowed. Other accounts see instead a "Licences d'appareils" (device licences) panel, which separates "actifs" (active), "utilisables" (usable) and "disponibles" (available) licences and offers "Acheter des licences" (buy licences). The same panel appears in "Mon compte".

GESTION submenu unfolded: Mes appareils, Organisation des contenus, Mes box, Accueil des casques, Mes utilisateurs — The GESTION submenu: hardware and people.

easystory360 pairing page: add-a-device button, used-devices counter, device table — The page opened by "Mes appareils", titled APPAIRAGE. The used-devices counter sits to the right of the add button.

Pairing a device

On the device, launch the easyviewer360 app: a pairing code shows on the headset's screen. To install it, here is the Meta Quest example: install easyviewer360 on Meta Quest.
On the platform, Mes appareils page, click "Ajouter un appareil" (add a device).
In the "Code d'appairage" (pairing code) box, type the code shown by the device, then confirm. The Enter key confirms as soon as the four digits are in. On error: "Code invalide".
The device appears in the list; rename it right away (Nom column), a fleet of anonymous headsets quickly becomes unmanageable.

easystory360 "Ajouter un appareil" box with the "Code d'appairage" field and a four-digit code — The box where the code goes. It is born on the headset, not here: easyviewer360 displays it, and you copy it into this field.

Per-device settings

The device table shows each one's state (online or not, model, version, available space, battery, share of installed media, last connection) and its behaviour switches:

"Mise à jour automatique" (automatic update): the device syncs its content on its own.
"Autonome" (standalone): ticked, the device runs by itself; unticked, it is driven by a control tablet.
"Bloqué" (locked): locks the device onto its content.
"Administrateur", plus attachment to a Box and a Utilisateur (user): who owns the device, and which content it receives.

Each row also offers remote actions: locate the device, restart it, switch it off, "Oubliez l'appareil" (forget the device, i.e. unpair it; the confirmation is headed "Supprimer l'appareil", delete the device), "Installer le contenu" (install the content) and "Options avancés" (advanced options), which opens a window headed "Options avancées des casques" (advanced headset options): controller detection, "Alimentation par USB" (USB power), which shuts the headset down when the cable is unplugged and boots it when it is plugged back in, automatic story restart when the user puts the headset on, and "Temps d'inactivité avant redémarrage" (idle time before restart), from 5 to 30, which only becomes active when the automatic restart is switched on.

Device licencesYour subscription plan does not grant you a number of devices, it sets a ceiling. The first device is included; every further device requires a licence, taken out from "Mes appareils" (my devices), up to your plan's ceiling. The "Licences d'appareils" (device licences) panel shows the three figures that matter, "actifs" (active), "utilisables" (usable) and "disponibles" (available), under the heading "Maximum pour votre plan" (maximum for your plan). An account whose contract is managed by an administrator follows the limit that administrator sets, and shows a plain "n / N appareils utilisés" (devices used) counter. The platform warns you when the limit is reached and offers to adjust your plan or licences. This wiki carries no tier or price detail: it lives on the prices page, the only one kept up to date.

41Boxes, kiosk mode and the headset home

A box is a dedicated account grouping headsets and the content they receive: one box for the training room, another for the trade show, each with a password generated at creation. The "Mes box" (my boxes) page lists them: name, "Créé par" (created by), description, number of projects, last update, plus two columns with no heading, one showing the password, the other the remaining activity time as a number of days, "Illimité" (unlimited) or "Expiré" (expired). "Nouvelle Box" creates one.

easystory360 my-boxes page: new box button and box table with project counts and remaining activity time — The box list. The table also carries a "Mot de passe" (password) column, shown in clear text: avoid displaying this screen in a meeting or a training session.

A box's form is organised in tabs: "Information" (the name, preferably in letters, digits and dashes, the check not being blocking; the description; the "Période d'activité" with its start and end dates), "Story d'accueil" (the story offered first on the box's headsets), "Contenu de la Box" (the content groups, built in "Organisation des contenus", that its headsets receive) and, if the "Utilisation en borne" (kiosk use) switch is on, "Options de la borne" (kiosk options).

Those content groups are built separately, in "Gestion" > "Organisation des contenus" (management > content organisation). The page holds two blocks. At the top, the "Story d'accueil" (home story) card and its "Sélectionner" (select) button: the story offered by default in the headset home of your account, a box's "Story d'accueil" tab doing the same thing box by box. Below, "Créer ou modifier vos groupes de contenus" (create or edit your content groups), with its "Créer un nouveau groupe" (create a new group) button and a search field. A group has three tabs: "Général" (the title), "Sélectionner des Stories" (select stories, where only stories published to headsets are offered) and "Sélectionner des Medias" (select media). A group therefore also distributes standalone media, to headsets and to the control tablet. This is what lets you send the same content to a whole fleet without attaching it headset by headset.

easystory360 content organisation page: home story card and create-or-edit-your-content-groups block — Content organisation: the "Story d'accueil" card at the top, and below it the groups that boxes hand out to headsets.

Kiosk mode

Kiosk mode turns the setup into a self-service station: between two uses, a waiting video (a regular, non-360 video, picked in the kiosk options tab) plays to draw passers-by. It is the setting for unattended installations: reception hall, trade show, museum.

The headset home

The "Accueil des casques" (headset home) page (GESTION menu), titled INTERFACE D'ACCUEIL (welcome interface) once opened, customises the welcome hall shown in the headset before a story launches, with a real-time 3D preview: the "Cadre" (a regular presentation image), the "Image de fond" (a 360 panorama wrapping the user) and the "Ambiance sonore" (ambient music).

easystory360 welcome interface page: frame, background image and ambient sound blocks, and 3D preview — The three editable blocks, and the 3D preview showing the result as it will appear in the headset.

42SCORM export for your training platform

To integrate a story into a training platform (an LMS), the Links block of the broadcast window offers "Export SCORM". The export produces a .zip file in SCORM 1.2 or SCORM 2004 format, your choice. That package does not contain the story: it contains a launcher that opens, inside the LMS page, the story as it is broadcast online. Three consequences: keep web broadcasting switched on, the learner needs internet access, and a complete stop of the broadcast makes the module inoperative until a new export. "Mettre à jour" (update), on the other hand, refreshes the module without a new import. The pass mark sent to the LMS is fixed at 75%.

Result reporting relies on a Debriefing event marked "Fin de la Story" (end of story): it is what closes the module and carries the score. That box only exists on a debriefing set to "Au clic" (on click); in "Automatique" it is greyed out. If your story has none, the platform warns you at export time: "Aucun evènement débriefing avec l'option fin de story trouvé ! Voulez-vous continuer ?" (no end-of-story debriefing event found, do you want to continue?). Add the debriefing before exporting, rather than pushing through.

Publishing and deploying